Minutes
South Berwick Building Committee
4 pm, March 8, 2011
Attending: Committee Members Brad Christo, Tom Harmon, David Stansfield, Fred Wildnauer; Mark Gagnon; Town Manager Perry Ellsworth; ADHOC/Council Member Jack Kareckas; JCJ Architects Barbara Joslin.
Motion by Wildnauer, second by Stanfield to approve March 1 minutes. Unanimous approval.
Discussion of budget provided by Joslin with addended copy by Ellsworth. Current budget is approximately 500,000 beyond the available funds the town has. Discussion of the approach to bringing the project in line with available funds. Ellsworth wishes the construction contract to go out as unit prices to allow additions and deductions without change orders. Joslin points out that the budget numbers will be firmer as design details are added.
Discussion of rectory disposition. Ellsworth to put out public notice requesting statements of interest in taking ownership of the building. Dateline for responses to be April 15.
JCJ to have design development done by April 15 given that the council approves contract extension for Design Development at meeting on March 8. Given council approval of scope of services in a timely manner contract bid packages will be available on June 1 with bids due 3 weeks later. Ellsworth to prequalify bidders prior to issuance.
On a motion by Christo and second by Wildnauer the following February 15 memo “recommend the Town Council authorize the Town Manager to finalize a contract with JCJ Architects to complete the first three phases of the attached scope of work. Said work will complete the design to convert the former St Michaels church for use as a 6,800 square foot library as outlined in the JCJ schematic design presented as Phase I in April of 2010” was amended to read “to include only the first phase of Design Development for the sum of $40,000. Unanimous.
Anticipated meeting dates are as follows;
March 22, 2011 @ 4pm with JCJ to review design development
March 15, 2011 @4pm with Avesta to review site sketches and revise schedule.
April 5, 2011 @ 4pm final design review prior to Public Meeting.
April 14, 2011 @ 7pm public Library meeting
Ellsworth informed the meeting that due to the feedback he was getting, he feels it would not be possible to enact a zoning change for building unit numbers and consequently complete an option agreement for rights in the Young Street property with Avesta to meet their required schedule for a submittal to Maine State Housing in the fall of 2011. Harmon to inform Avesta on 3/9 with this to be a discussion item on the March 15 agenda.
Meeting adjourned 6 pm.
Recorded by
Tom Harmon
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